Milverton Parish Council

24^th November 2013

PARISH COUNCIL MEETING 2^nd December 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 7^th October have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

a) Applications for Parish Council Decision

• 23/13/0037 REMOVAL OF HIPPED ROOF IN ONE SECTION AND CONSTRUCTION OF A GABLE END IN REAR ELEVATION WITH EXTENSION TO first FLOOR AT LONG MEADOW, BUTTS WAY, MILVERTON

b) Applications for Parish Council Comment

• 23/13/0021 ERECTION OF GARDEN SHED TO THE REAR OF LAMBE HOUSE, SAND STREET, MILVERTON (RESUBMISSION OF 23/13/0029) RETENTION OF WORKS ALREADY UNDERTAKEN

• 23/13/0039T NOTIFICATION TO FELL ONE ROBINIA TREE WITHIN MILVERTON CONSERVATION AREA AT LANCASTER HOUSE, ST MICHAELS HILL, MILVERTON

c)Site Allocation Consultation

d)Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest 4^th January 2014 for the next site visit.

5. Creedwell

The Chairman will provide a verbal update.

6. Crime

Members will receive and comment on the monthly crime report.

7. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Footpath Diversion and Extinguishment Order

The Chairman will give a brief update on the Public Inquiry.

c) Monthly Road Report

• Agree location and storage arrangements for road salt

The Clerk will report and members will raise other issues of concern.

8. Recreation Play Area

Mrs Hoyle will report on progress

9. Milverton Cemetery

The PCC wish to discuss burial provision in the Parish because the Churchyard is becoming full.

10. Milverton Website

Mrs Hoyle would like a discussion about a coordinated village website

11. Correspondence
12. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE, and gardening

b) Estimates and Precept 2014/15

The Clerk will introduce the Estimates for 2014/15

13. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

PLANNING SITE VISIT

There will be a Planning Site Visit on Saturday 30^th November at 11.00am. Please meet at Milverton Stores.

Agenda

11am Meet at Milverton Stores

11.05 Lambe House and Woodbarton

11.25 Long Meadow

11.45 Lancaster House (formerly the Fort)

FUTURE DEVELOPMENT IN MILVERTON

Following the Public Meeting and the Parish Councils final response to the TDBC Site Allocation and Development Management Plan, TDBC is now consulting on its preferred site options.

There will be an exhibition in the Victoria Rooms between 3.30pm and 7pm on Monday 25th November. There will be an opportunity to inspect maps and copies of the current development planning documents.

Milverton Parish Council
Report on Meeting held 4th November 2013

PLANNING
Under planning Members approved an extension to 12 Woodbarton.
However, a proposal to create 6 holiday cottages on the site of redundant farm buildings at Baghay caused some concern and prompted a lively debate. Eventually members, whilst agreeing to the principle of development on the site, commented that they felt the proposal was over-development of the site which could lead to traffic and noise problems. 

The Parish Council has been in discussions with the University of the West of England (UWE) to seek assistance with drawing up a Neighbourhood Plan. Councillors are very concerned that decisions made today have to meet the needs of the village for many years to come. Already an analysis of census data has shown that the village has an ageing population and therefore important decisions on what development is needed for the next 20-40 years have to be made. Discussions with UWE have revolved around producing various scenarios for parishioners to consider. These would vary from no development to a significant number of houses as well as options in between. Once worked up parishioners would be consulted on which scenario best fitted peoples personal and community aspirations. This information would be gathered as evidence to support the Neighbourhood Plan process.

Councillors were reminded that the latest TDBC site allocation consultation had started and would run until 12th December. There will be an exhibition in the village on Monday 25th November. At present the proposal is for one site of 20 houses in Butts Way and the Parish Council is encouraging everyone to come to the exhibition and to discuss the proposals with Parish Councillors.

Councillors are preparing for the Public Inquiry into the extinguishment of a footpath on the eastern side of the Parish. Somerset County Council wish to remove the path from the Definitive Map because it is an anomaly - a mistake of drafting the map. The Council has countered this and put forward a case that it is totally wrong to seek to remove a path simply because a mapping technician had, in the past.  failed to copy the line of the path correctly. The hearing is in Taunton on 11th December.

The Parish Council has agreed to assist the Recreation Ground Committee in a project to refurbish the play area using S106 money from TDBC.

Milverton Parish Council

28^th October 2013

PARISH COUNCIL MEETING 4^th November 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 7^th October have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

a) Applications for Parish Council Decision

• 23/13/0032 ERECTION OF 2 No SINGLE STOREY EXTENSIONS AT 12 WOODBARTON, MILVERTON

b) Applications for Parish Council Comment

• 23/13/0036 CONVERSION OF DAIRY BUILDING TO SIX UNITS OF SELF CONTAINED HOLIDAY ACCOMMODATION AT BAGHAY DAIRY, MILVERTON
• 23/13/0033T NOTIFICATION TO FELL ONE CYPRESS TREE AND TO CARRY OUT MANAGEMENT WORK TO A GROUP OF 8 WESTERN RED CEDAR WITHIN MILVERTON CONSERVATION AREA AT SILVER COTTAGE, SILVER STREET, MILVERTON

c)Meeting with UWE re Neighbourhood Planning

The Chairman will provide a report

d)Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest 30^th November for the next site visit.

5. Creedwell

The Chairman will provide a verbal update.

6. Crime

Members will receive and comment on the monthly crime report.

7. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Footpath Diversion and Extinguishment Order

The Chairman will give a brief report on the Parish councils submission to the Public Inquiry.

c) Monthly Road Report

The Clerk will report and members will raise issues of concern.

8. Recreation Play Area

The Recreation Ground Committee has received three quotes for re-furbishing the play equipment and wishes to obtain the Parish Councils views and comments. This item was due for discussion by the Amenity Committee on 14^th October. Unfortunately the Committee did not have a quorum so this is being brought before the Council.

9. Correspondence
10. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE, and gardening

11. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

PLANNING SITE VISIT

There will be a Planning Site Visit on Saturday 2^nd November at 9.00am. Please meet at the Surgery. If you have a vehicle please bring it with you.

Agenda

9am Meet at Milverton Stores

9.05 12 Woodbarton

9.25 Silver Cottage

Milverton Parish Council

MEETING 7^th October 2013

7.30pm in the Victoria Rooms Fore Street

The Meeting will be preceded by a
Presentation from the Police and Crime
Commissioner for Avon and Somerset,
Ms Sue Mountstevens.

Ms Mountstevens will outline her work the priorities for Avon and Somerset Police. The audience will be invited to ask questions.

Milverton Parish Council

1^st October 2013

PARISH COUNCIL MEETING 7^th October 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Presentation from the Police and Crime commissioner for Avon and Somerset, Ms Sue Mountstevens.

Ms Mountstevens will outline her work the priorities for Avon and Somerset Police. The audience will be invited to ask questions.

2. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

3. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

4. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 2^nd September have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

5. Planning

a) Applications for Parish Council Decision

• 23/13/0021 ERECTION OF GARDEN SHED AT LAMBE HOUSE, SAND STREET, MILVERTON
• 23/13/0028 ERECTION OF SINGLE STOREY EXTENSION AT BAGHAY FARM LANE, MILVERTON
• 23/13/0023 ERECTION OF EXTENSIONS TO THE FRONT SIDE AND REAR AND ERECTION OF DOUBLE GARAGE AT LINLEY BURGAGE LANE, MILVERTON

b) Applications for Parish Council Comment

• 23/13/0031/T NOTIFICATION TO FELL 3 CONIFEROUS TREES WITHIN MILVERTON CONSERVATION AREA AT 6 WOODBARTON

c) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest 2^nd November for the next site visit.

6. Creedwell

The Chairman will provide a verbal update.

7. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Footpath Diversion and Extinguishment Order

Members will finalise the Parish Councils response.

c) Monthly Road Report

Members will raise issues of concern.

8. Correspondence
9. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE, and gardening

10. Matters to Report

Due to the time allocated for The Police and Crime Commissioner Members will only be asked to report urgent matters.

Brief report on Milverton Parish Council Meeting 2nd September 2013

Following the Site Allocation consultation the Chairman reported on the joint meeting between the 5 Minor Rural Settlements. There is great concern that without fixed allocated sites the villages will be open to speculative development. To counter this TDBC has produced a policy document that seeks to render premature applications before the list of site allocations for each village is finalised.

Councillors were pleased to hear that the Avon and Somerset Police and Crime Commissioner, Ms Sue Mountstevens had accepted an invitation to attend the next Parish Council meeting on 7th October. Councillors agreed to reduce the agenda to essential items so as to allow time for a presentation and questions. It was also agreed to extend an invitation to other Parish Councils and Councillors.

There will be a Public Inquiry into various footpath diversions and one footpath extinguishement to the east of the village. Councillors agreed to write to the Inspector opposing the closure because the proposal was to clear up an anomaly based on an incorrect map. It is clear from the Definitive Map that there is no anomaly and that is what the Council will base its case on.

Councillors also heard concerns about parking on pavements, vegetation impeding pedestrians and roadside car sales all of which will be referred to the Police Planners or Highways as appropriate.

There was also debate about the future of the Preston Bowyer phone box. The Council acquired it last year but has not agreed a site for it. The Clerk will be writing to various land holding village organisations to see if they would be interested in giving it a home.

The street lights in Fore Street have been out for over ten days despite being reported to SCC. Councillors were very concerned at the delay and County Councillor James Hunt promised to follow the matter up.

TDBC Site Allocation and Development Management Plan: Issues and Options.

Following the Public Meeting and the August Parish Council meeting the Parish Councils draft response to the TDBC Site Allocation and Development Management Plan: Additional Potential Sites is on the Consultations page. The closing date for responses to TDBC is 8th August 2013.

If the above link does not work please paste the following address into your browser.
https://sites.google.com/site/milvertonpc/consultations

Milverton Parish Council

28^th July 2013

PARISH COUNCIL MEETING 5^th August 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 1^st July have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

a) TDBC Consultation over Additional Sites and Village Boundary

Councillors will discuss the Public Meeting and formulate the Council's response to the above consultations.

b) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest 28^th August for the next site visit.

5. Creedwell

The Chairman will provide a verbal update.

6. Crime

The Police Report for July will be presented.

7. Grants

The Council has had grant requests from Milverton PCC towards the cost of repairing the Church clock and the Milverton Trust in respect of the Firework display.

8. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Footpath Diversion and Extinguishment Order

Members will discuss the Parish Councils response.

c) SCC Flood Mitigation Fund

Members will discuss in relation to Milverton.

d) Monthly Road Report

Members will raise issues of concern.

9. Amenity Committee

Mr Phelps will provide a brief report on the second meeting.

10. Correspondence
11. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE,

12. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

PLANNING SITE VISIT

There are no planning applications this month.