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Monday 2 May 2016

Milverton    Parish    Council


                                        2nd May 2016

EXTRAORDINARY PARISH COUNCIL MEETING 10th May 2016
7.00pm in the Victoria Rooms Fore Street

AGENDA
    Questions from the Public
Members of the public are welcome to attend and address the Parish     Council to provide information and raise matters of concern.
1.     Apologies
Members will be expected to provide reasons for absence. Members are     reminded that absence for 6 consecutive meetings without approval could     lead to disqualification.
2.     Declarations of Interest
The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.
    In cases of uncertainty members are recommended to consult the Clerk.
3.     Minutes
The Minutes of the meeting held on 9th May 2016 will be circulated in time for the next meeting on 6th June.
4.     Planning
    For Parish Council Comment
23/16/0009 Erection of 72 No Dwellings with Associated Works on Land at Creedwell Orchard, Milverton (Resubmission of previous application No 23/14/0009



ANNUAL PARISH COUNCIL MEETING 9th May 2016
7.30pm in the Victoria Rooms Fore Street

AGENDA
1. Election of Chairman
Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.

2. Election of Vice Chairman
Members are invited to make nominations for Vice Chairman for the coming     year. If there is more than one candidate there will be a vote.

3. Signing of Declarations of Office
All members will sign the Declaration of Office and forms to Register Declarations of interest will be distributed.

4. Questions from the Public
Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

5. Apologies
Members will be expected to provide reasons for absence. Members are reminded     that absence for 6 consecutive meetings without approval could lead to disqualification.

6. Declarations of Interest
The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.
In cases of uncertainty members are recommended to consult the Clerk.

7. Minutes and Matters arising from minutes
The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to this meeting.

8. Planning        
8.1 For Parish Council Decision
8.1.1    23/16/0010     Erection of a Steel Portal Framed Agricultural Building (Phase 1)     for the Storage of Corn and Animal Feed at Farthings Farm, Milverton
8.1.2     23/16/0011     Erection of a Steel Portal Framed Agricultural Building (Phase 2) for     the Storage of Corn and Animal Feed at Farthings Farm, Milverton
8.1.3     23/16/0006     Proposed Erection of a Single Storey Extension with Garage to Front, and Alterations to the Access at the Old Police House Butts Way, Milverton
8.2 Other Planning Matters inc Date of next Planning Meeting

9. Public Toilets
The Clerk will report on the latest state of negotiations

10. Appointment     of Committees 2016/17
10.1     Allotment Committee
10.2     Emergency Planning
10.3     Personnel Committee
10.4     Amenities Committee (inc Public Toilets)

11. Appointment to Other Committees 2015/16
11.1     Twinning Association
11.2     Victoria Rooms
11.3     Milverton United Charities
11.4     SALC Representative
11.5    Youth Project
11.6     Milverton Trust
11.7     Traffic Working Party
11.8     Milverton Action Group
11.9     Recreation Ground Committee
11.10     Wiveliscombe Area Partnership
   
12.     Appointment of Officers 2015/16
12.1     Footpaths
           
13. Crime (Report Only)
    The Police Report for April will be presented.

14. Roads
    Members will raise issues of concern.

15. Footpaths        
    Mrs Pine will report on the footpaths.

16. Annual Parish Meeting
    The Clerk will provide a brief report.


17. Jubilee Gardens
The Clerk will provide an update report.
18. Correspondence

19. Finance
19.1    Monthly report        
    Payments for Salaries, PAYE, Gardening and legal expenses.
19.2     Annual Audit
    The Clerk will report on the progress of the 2015/16 audit.

20.    Matters to Report
Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.

Village Clean Up

 On a chilly morning 30 volunteers turned up at the Victoria Rooms for Milverton's Village Clean Up for the Queen.

Working in pairs they accumulated a trailer load of rubbish in a very short time including two bicycles, various tyres and a car seat. On their return the volunteers were given coffee and cake to thank them for their efforts.
Terry and Christine Field
The event was organised by Parish Council Vice Chairman Jenny Hoyle who said "Once again this has been a fantastic response from the people of Milverton. Enormous thanks must go the the volunteers for their time and effort, the cake bakers who gave us something to work towards and Taunton Deane for supplying the tools and taking away the rubbish."


Rubbish awaiting collection from the sawmill